Deciding whether to use Status
There are two main reasons to enable the Status feature:
- You can use permissions associated with each status setting to implement a workflow process around creating, reviewing, approving, and archiving competencies.
- Each status setting automatically imposes restrictions on what can and cannot be done to a competency and how it behaves; this is designed to help prevent competencies from being edited while users are working to achieve them, and to prevent course participants from seeing competencies while they are being created or modified.
If Status is disabled, you lose the ability to use a competency’s status to separate “draft” or “in progress” competencies from “live” ones that users are actively working on. However, you can use the competency setting “Make competency and its children visible to users who can be evaluated” and the learning objective setting "Ready for Evaluation” to achieve similar effects.
If competencies are typically created within a single course offering, user enrollment and course start and end dates can also be used to prevent users from accessing competencies before they are finished. Also, if competencies are typically created within a single course offering by one person, you might not have any use for the workflow functionality that comes with status.
However, if competencies are created and tracked at a higher org level (perhaps they are organization-wide) and shared across multiple course offerings, if users work toward them gradually over time, and especially if you have a formal workflow process surrounding the competency life-cycle that involves multiple users, then you could benefit from using status.