Montana State University

Credit Course Administrative Policies

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The Office of Continuing Education at Extended University offers both face-to-face and online learning opportunities:

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Registration and Fees

Course prices vary by program. Full payment is due at the time of registration. Financial Aid may be available; please check with the financial aid office. Some Extended University courses qualify for staff, faculty, or veteran fee waivers.

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Late Fee

Payment is due when you register. If payment is not posted to your account by 3 p.m. (Mountain Time) of the course start date (or the business day before if the course starts on a weekend or holiday), you will be charged a $40 late fee.

Checks must reach Extended University on time. Postmark dates are disregarded.

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Drop a Course

Use the drop form.

Drop and drop with a W (withdraw) dates are dependant on course length. See chart below:

Drop Policy

^
Drop with no grade
*
Drop with W (withdraw) on the transcript*
 
No Drops or Withdraws

Length of Course in Weeks
Week of Completed Instruction
1 or less
2
3
4
5
6
7
8
9
10
11
12
13
14
15
3 Days
*
^
^
^
^
^
^
^
^
^
^
^
^
^
^
Week 1  
*
*
^
^
^
^
^
^
^
^
^
^
^
^
Week 2    
*
*
*
^
^
^
^
^
^
^
^
^
^
Week 3      
*
*
*
*
*
*
*
^
^
^
^
^
Week 4        
*
*
*
*
*
*
*
*
*
*
*
Week 5              
*
*
*
*
*
*
*
*
Week 6                
*
*
*
*
*
*
*
Week 7                  
*
*
*
*
*
*
Week 8                      
*
*
*
*
Week 9                        
*
*
*
Week 10                          
*
*
Week 11                            
*
Week 12                              
Week 13                              
Week 14                              
Week 15                              

*Instructor approval needed for all drops with a W

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Refund and Cancellation Policy

All drops will be assessed a minimum $50 administrative fee. Refunds are dependent on course length and are calculated according to the following chart. Occasionally courses have special refund policies which are stated on the course description.

Refund Policy

x
Refunded 100% of tuition*
y
Refunded 75% of tuition*
o
Refunded 50% of tuition*
No Refunds
*All drops will be assessed a minimum $50 administrative fee.

Length of Course in Weeks
Week of Completed Instruction
1 or less
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Course registration to start date
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
3 Days
  
y
y
x
x
x
x
x
x
x
x
x
x
x
x
Week 1
      
y
y
x
x
x
x
x
x
x
x
x
x
Week 2
          
o
o
o
o
o
y
y
y
y
y
Week 3
                    
o
o
o
o
o
Week 4
                              
Week 5
                              
Week 6
                              
Week 7
                              
Week 8
                              
Week 9
                              
Week 10
                              
Week 11
                              
Week 12
                              
Week 13
                              
Week 14
                              
Week 15
                              

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Minimum and Maximum Enrollment

Some continuing education courses are offered contingent on a minimum number of learners. If the minimum enrollment for a course is not met, the course may be cancelled. Tuition and fees are fully refunded when a course is cancelled. Enrollment may be limited and applicants will be notified if not accepted into a course.

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Materials Policy

Most courses will not provide a refund on materials.

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Graduate Level Course

Courses numbered 500 and above are considered graduate level courses. Students wishing to take a graduate level course must be a graduate student (degree seeking or non-degree seeking) or must petition the Graduate Office if an undergraduate student. The petition must be filed in the Graduate Office prior to registering for the course and petitions could be denied due to the student's ineligibility. A student failing to follow these requirements will not receive credit for the course.

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Auditing a Course

Requests to audit a course are only accepted through the second week of the course and must be approved by the instructor. Students must submit their request to the instructor. If approved, the student and the instructor should contact the registration coordinator at 406-994-7027 or ContinuingEd@montana.edu regarding any change of status. Please note that there are no reduced tuition rates for students auditing courses.

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Registration Priority for Sponsored Courses

Registration priority for sponsored online courses may be given to students who have never taken a sponsored course.

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Refunds for Military/Emergency Service

Extended University will abide by the Montana State University policy regarding students who are called to military and/or emergency service. Under extraordinary circumstances and with appropriate documentation, Extended University will refund 100% tuition to students who are delayed or disrupted by their official/emergency duties from attending classes as scheduled.

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Questions

Contact the Extended University registration coordinator at 406-994-7027 or ContinuingEd@montana.edu for any questions about the administrative policies.

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