Montana State University

Credit Course Administrative Policies

The Office of Continuing Education at Extended University offers both face-to-face and online learning opportunities:

  • Degree Programs
  • Certificate Programs
  • Professional Development
  • Summer Field Study Programs
  • Study Abroad
  • Leisure and Lifelong Learning
  • Youth Programs


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Registration and Fees

Course prices vary by program. Full payment is due at the time of registration.

You may pay for courses by:

  • Using a credit card or e-check online in MyInfo
  • Calling Extended University 406-994-6683 or 866-540-5660 (toll free) between 8 am and 5 pm Mountain Time Monday through Friday with credit card information
  • Sending a check made out to 'Montana State University' to Office of Continuing Education, Extended University, Montana State University, 200 Culbertson Hall, PO Box 172200, Bozeman, MT 59717-2200
  • Visiting the cashier windows or the dropbox on the first floor of Montana Hall on the MSU Campus: cashier hours are 8:30 – 4:30, Monday through Friday

Learn more about paying your bill on the Student Accounts webpage.

Not all Extended University courses may qualify for financial aid. See the Credit Course Financial Aid page and the Office of Financial Aid.

Some Extended University courses qualify for staff, faculty, or veteran fee waivers.

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Tuition and Fees for Students with Bachelor's Degrees

Students who have a bachelor’s degree will need to pay the current MSU graduate tuition when enrolling in either undergraduate or graduate courses, in addition to any program fees assigned to the course offering. For questions contact our office toll free at (866) 540-5660 or (406) 994-6683.

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Late Fee

Payment is due when you register. If payment is not posted to your account by 3 p.m. (Mountain Time) of the course start date (or the business day before if the course starts on a weekend or holiday), you will be charged a $40 late fee.

You are responsible for paying on time, even if your financial aid package is not awarded, is not awarded before billing due dates, or does not cover the full cost of courses.

Checks must reach Extended University on time. Postmark dates are disregarded.

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Drop a Course

All students: Use the drop form.

Deadlines for drops and withdrawals will be determined from the begin date of the course and not the date a student registers.

Undergraduate Students

Please refer to the "Important Semester Deadlines" within the Registration Handbook for the appropriate semester to determine deadlines for dropping and withdrawing from a course.

Graduate Students

Drop and drop with a W (withdraw) dates are dependent on course length. See chart below:

Drop Policy

^
Drop with no grade
*
Drop with W (withdraw) on the transcript*
 
No Drops or Withdraws

Length of Course in Weeks
Beginning of Week
1 or less
2
3
4
5
6
7
8
9
10
11
12
13
14
15
3 Days
*
^
^
^
^
^
^
^
^
^
^
^
^
^
^
Week 1  
*
*
^
^
^
^
^
^
^
^
^
^
^
^
Week 2    
*
*
*
^
^
^
^
^
^
^
^
^
^
Week 3      
*
*
*
*
*
*
*
^
^
^
^
^
Week 4        
*
*
*
*
*
*
*
*
*
*
*
Week 5              
*
*
*
*
*
*
*
*
Week 6                
*
*
*
*
*
*
*
Week 7                  
*
*
*
*
*
*
Week 8                      
*
*
*
*
Week 9                        
*
*
*
Week 10                          
*
*
Week 11                            
*
Week 12                              
Week 13                              
Week 14                              
Week 15                              

*Instructor approval needed for all drops with a W

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Refund and Cancellation Policy

Undergraduate Students

Please refer to the Academic Calendar within the Registration Handbook for the appropriate semester to determine deadlines for refunds.

Graduate Students

All drops will be assessed a minimum $50 administrative fee. Refunds are dependent on course length and are calculated according to the following chart. Occasionally courses have special refund policies which are stated on the course description.

Refund Policy

x
Refunded 100% of tuition*
y
Refunded 75% of tuition*
o
Refunded 50% of tuition*
No Refunds
*All drops will be assessed a minimum $50 administrative fee. However, if you drop a course prior to the course start date, you will be assessed only a $25 administrative fee.

Length of Course in Weeks
Beginning of Week
1 or less
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Course registration to start date
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
3 Days
 
y
y
x
x
x
x
x
x
x
x
x
x
x
x
Week 1
     
y
y
x
x
x
x
x
x
x
x
x
x
Week 2
         
o
o
o
o
o
y
y
y
y
y
Week 3
                   
o
o
o
o
o
Week 4
                             
Week 5
                             
Week 6
                             
Week 7
                             
Week 8
                             
Week 9
                             
Week 10
                             
Week 11
                             
Week 12
                             
Week 13
                             
Week 14
                             
Week 15
                             

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Minimum and Maximum Enrollment

Some continuing education courses are offered contingent on a minimum number of learners. If the minimum enrollment for a course is not met, the course may be cancelled. Tuition and fees are fully refunded when a course is cancelled. Enrollment may be limited and applicants will be notified if not accepted into a course.

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Materials Policy

Most courses will not provide a refund on materials.

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Graduate Level Course

Courses numbered 500 and above are considered graduate level courses. Students wishing to take a graduate level course must be a graduate student (degree seeking or non-degree seeking) or must petition the Graduate Office if an undergraduate student. The petition must be filed in the Graduate Office prior to registering for the course and petitions could be denied due to the student's ineligibility. A student failing to follow these requirements will not receive credit for the course.

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Auditing a Course

Requests to audit a course are only accepted through the second week of the course and must be approved by the instructor. Students must submit their request to the instructor. If approved, the student and the instructor should contact the registration coordinator at 406-994-7027 or ContinuingEd@montana.edu regarding any change of status. Please note that there are no reduced tuition rates for students auditing courses.

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Registration Priority for Sponsored Courses

Registration priority for sponsored online courses may be given to students who have never taken a sponsored course.

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Refunds for Military/Emergency Service

Extended University will abide by the Montana State University policy regarding students who are called to military and/or emergency service. Under extraordinary circumstances and with appropriate documentation, Extended University will refund 100% tuition to students who are delayed or disrupted by their official/emergency duties from attending classes as scheduled.

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Questions

Contact the Extended University registration coordinator at 406-994-7027 or ContinuingEd@montana.edu for any questions about the administrative policies.

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